The practicalities of the Olympics for business aviation will be debated at the forthcoming Business Aviation and General Aviation Day (BGAD), to be held at Cambridge airport on Tuesday, 20 September.

An industry panel, together with moderator Charles Alcock, international editor of Aviation International News, will discuss some crucial issues facing operators, charter providers, FBOs and the 30-plus UK airports that have been identified to handle business and general aviation flights for this important summer event.

Practicalities to be addressed will include when to start security screening of new employees, the buying in of fuel, provision for aircraft parking and securing ground transportation, which airports are going to be declared 24/7 during the period and how and when operators and charter brokers should go about booking their slots and parking stands at airports.

Industry players have been voicing their concern for some time about the strict restrictions and proposed airspace changes being placed on London airspace, to the extent that they are starting to pose the question 'has this great opportunity already been missed – or can it be recovered with persuasion to central government?'

One concession has been the recent move to reduce the timeframe on full airspace restrictions. It is now 14 July to 15 August 2012. Separate, geographically smaller, airspace restrictions will cover the London 2012 Paralympic Games from 16 August to 12 September 2012.

Charles Alcock will also question whether this is the time for business operators to put aside the fact they are competitors and work together for the collective good of Team Great Britain and to showcase business aviation's winning edge.

During the Olympics all take off and departure slots are to be allocated and slots at peak times will be in heavy demand. On top of their existing day-to-day activity, the 14 principal business airports in the UK are expected to handle more than 110,000 movements during the 31-day peak period, according to the UK DfT.

Our Olympics panel will comprise: Trevor Jones, director client relations of business aviation operator Gama Aviation, head-quartered at Farnborough, UK, and one of the largest charter companies with a worldwide fleet of 80 aircraft; David Macdonald, director private jets, Air Partner plc; Archie Garden representing Cambridge Airport that, with its long runway, is well positioned to accept Olympics traffic; James Cole, director international of Airport Co-ordination Ltd that is working closely with DfT and its consultant Atkins on accommodating Olympics traffic.

They will be joined by a senior representative from ExecuJet, that runs FBOs in Europe, South Africa and Australasia. They will share their experiences handling the Davos World Economic Forum each year and the recent 2010 World Cup in South Africa.